Job Description
International Organization for Migration (IOM) Indonesia is looking for a Field Project Assistant according to the terms of reference below:
I. POSITION INFORMATION
Reference No. : SVN/ID10/2015/052
Position title : Field Project Assistant
Position grade : General Service Staff / G-5
Base Salary : IDR 12.678.917 ,- per month
Duty station : Ambon – Pulau Buru
Type & duration of Contract : Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probation period), with the possibility of extension.
Reporting directly to : Senior Project Assistant
Overall supervision by : Project Coordinator
Preferred starting date : As soon as possible
Closing date : 8 July 2015
II. ORGANIZATIONAL CONTEXT AND SCOPE
The Project ‘STRENGTHENING THE INDONESIAN NATIONAL POLICE (INP) THROUGH INSTITUTION-BUILDING PHASE III” specifically aims to improve the professionalism of the Provincial Police in Tanah Papua and Maluku, advance INP personnel’s skills and capacities to effectively implement human rights-based community policing at the local level, and enhance police-community relations.
The 21-month project implementation is grounded on the findings of baseline survey conducted during the inception phase. The project Implementation Team, in close coordination with communities and other project beneficiaries will carry out the activity in three folds, which are to strengthen INP’s training and education institution, to train police and the community and to implement community policing at village level.
The Project Assistant will be working under the guidance and overall supervision of the Project Coordinator and direct supervision of the Senior Project Assistant.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
- Organize training and workshop as well as all project activities related to “Strengthening the Indonesian National Police through Institution Building – Phase III” project, including cascade trainings or workshops in pilot project areas in Maluku or Papua.
- Contribute to the development of plans and strategies for all project components.
- Assist national consultants or evaluator in the conduct of baseline/end line survey, training need assessment or other study activities, in coordination with Senior Project Assistant and partner agency.
- Liaise and coordinate with INP at provincial and district level to ensure proper implementation of project activities through close coordination with Senior Program Assistant.
- Coordinate with NGO, local leaders and other stakeholders in relation to the identification of appropriate participants of project activities.
- Carry out preparation of field activities to ensure that activities are well planned and coordinated with relevant stakeholders. Ensure that the Senior Project Assistant, Project Coordinator or Consultants are regularly updated on the progress of project activities.
- Prepare and submit project activity reports in a timely manner.
- In coordination with Senior Project Assistant, actively facilitate the monitoring of project activities and achievement particularly in the conduct of “join reflection” session at district and sub district level.
- Prepare minutes of meetings and draft letters as necessary.
- In coordination with Senior Project Assistant, prepare estimated budget for project activities and ensure to submit report of expenditures on a timely manner.
- Establish and maintain relationship with NGO, CSO and community leaders or other relevant stakeholders at local/district level to ensure their support and contribution to Indonesian National Police Reform, particularly to ensure that effective working relationship and information sharing channels with the project are maintained.
- Represent the project in meetings with INP, Government of Indonesia or Community at district or sub-district level as necessary.
- Perform other duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies.
Behavioural
(a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.
Technical
a) Effectively coordinate actions with other implementing partners
b) Work effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
V. EDUCATION AND EXPERIENCE
a) Indonesian National with good knowledge of, and experience in project implementation and operational.
b) University degree from an accredited academic institution, preferably in Social Studies, Community Development, Program Management or a combination of relevant training and experiences in any of these fields.
c) Five years of progressive experience in the same position or working with Capacity Building project.
d) Experience working in humanitarian organization or foreign funded organization is preferable.
e) Proficient in computer applications, particularly MS Office.
f) Excellent interpersonal skills.
g) Ability to work with minimum supervision and work effectively in a team.
h) Strong coordination and liaison skill
b) University degree from an accredited academic institution, preferably in Social Studies, Community Development, Program Management or a combination of relevant training and experiences in any of these fields.
c) Five years of progressive experience in the same position or working with Capacity Building project.
d) Experience working in humanitarian organization or foreign funded organization is preferable.
e) Proficient in computer applications, particularly MS Office.
f) Excellent interpersonal skills.
g) Ability to work with minimum supervision and work effectively in a team.
h) Strong coordination and liaison skill
VI. LANGUAGES
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link: www.iom.or.id/sites/default/files/Personal History Form.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through http://jobs.jobstreet.com/id/jobs/1670254?fr=21&src=12 or send by email to recruitment-indonesia@iom.int by indicating the reference code above (SVN/ID10/2015/052) as subject. The deadline for applications is 8 July 2015. Only applicant who meet the above qualification will be considered.
