Training and Evaluation Assistant - Surabaya

General description

Under the supervision of the Director of Programming & Training (DPT) and the guidance of the Training Manager (TM), the Training and Evaluation Assistant designs and develops fully integrated training competencies using Peace Corps’ Training Design and Evaluation (TDE) methodology. Ensures that training activities are designed to help Trainees and Volunteers achieve stated competencies through a variety of learning techniques and that training designs are implemented as defined and planned. The Training and Evaluation Assistant works with the PTO and TM as part of the Programming & Training Unit (PTU).

Training Duties

• Provides logistical and administrative support to TM during training events.
• Acts as a group facilitator when needed during training events.
• Coordinates with PTU to develop comprehensive needs assessments prior to training events and ensures that training designs reflect expressed needs of PCVs
• Coordinate with TM and Technical Training Coordinator to identify, schedule and provide logistical arrangements for guest speakers and resource Volunteers.
• Coordinate with TM and Technical Training Coordinator to identify and provide training resources that can support technical training areas, and/or enhance Volunteers’ work performance at sites.

Monitoring and Evaluation Duties

• During Pre-Service Training and other training events collects, compiles, and analyzes quantitative and qualitative data from multiple sources related to trainee progress in all competency areas (language, cross-culture, safety, medical, technical).
• During Pre-Service Training and other training events collects, compiles, and analyzes quantitative and qualitative data regarding Volunteer satisfaction with training activities.
• Designs appropriate instruments and ensure timely administration and collection of quantitative and qualitative data regarding partner satisfaction with and perceived impact of Peace Corps programming, particularly at the worksite level (e.g., school principals and teaching counterparts).
• Prepares recommendations to the individual work units and the Volunteer Support Team based on data collected, as appropriate.
• Act as Peace Corps Indonesia’s M&E liaison with various units at Peace Corps headquarters, including OSIRP and OPATS, staying abreast of Peace Corps monitoring and evaluation resources and innovations.
• Identifies and mobilizes local resources persons, such as partner agencies and universities, to support monitoring and evaluation efforts.
• Act as the monitoring and evaluation advisor at Post for all projects, contributing to project plans as needed.
• Designs and conducts training for P&T staff on monitoring and evaluation tools and processes.
• Guides the development of monitoring and evaluation materials for staff and Volunteers
• Supports the design and delivery of Volunteer Reporting Form training and monitoring and evaluation training for Volunteers
• Develops systems for timely administration and collection of Annual Volunteer Survey and the Volunteer Reporting Forms. Compiles and presents summary results for use by all staff in planning exercises and reporting to government partners.
• In coordination with other Peace Corps staff, supports and documents monitoring and evaluation visits by Indonesian government partners.

Trainee and Volunteer Support Duties

• Assist Trainees and Volunteers in improving their job performance and their social and cultural adaptation through technical support, cultural insights, and direction to relevant and available resources.
• Support Volunteers with personal and cultural counseling and guidance on various policies and procedures.
• Assess Volunteers’ success and challenges by participating in site visits.
• Assist in PCV project development and provide ongoing support to Volunteers in the field.

Inherently Government Functions:

• May be designated a sub-cashier. (Designated by the Chief Financial Officer)
• Responsibilities as a sub-cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing sub-cashier duties. (See MS 760 and OFMH 13)
• May be designated as a receiving officer. (Assigned by Country Directors, with the approval of their Regional Directors) Responsibilities as a receiving officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19)
• May be designated as a property officer. (Assigned by Country Directors, in coordination with the Office of Management and with the approval of their Regional Directors) Responsibilities as a property officer include carrying out functions to safeguard and control all U. S. government property assigned to the Peace Corps office; ensures that property duties are assigned appropriately, and that staff are well-trained in how to carry out their duties; oversees maintenance and utilization of property, and the annual and semi-annual inventory and loss reports. The Property Officer can be held financially liable for neglecting to safeguard and control Peace Corps personal property. (See MS 511 and the Personal Property Management Handbook)
• May be designated as a Contracting Officer – (Assigned by the Chief Acquisition Officer)
• Only as specified with an individual warrant from the Chief Acquisition Officer after successful completion of the requisite Overseas Contract Officer Training. (See the Overseas Contracting Handbook)
• May be designated limited supervisory responsibilities. (As assigned by Country Directors (with the approval of their Regional Directors - See MS 743 and MS 744)
• Other
• Contribute to post planning exercises, the preparation of the post reports to headquarters and government partners
• These duties may include developing information for country reviews, participating in country problem analysis and strategy formulations, exploring new project opportunities, projecting future Trainee input levels and requirements, and providing advice on other aspects of planning.
• Performs other duties as assigned according to Peace Corps Indonesia’s needs.
• TDY Travel: The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however the duties may be subject to change as determined by the Contracting Officer.

Safety and security support

• Per Peace Corps Manual Section 270, all members of the Peace Corps staff must be familiar with the Emergency Action Plan and their responsibilities in the event of an emergency.
• Assists the Training Manager in developing, assessing and redesigning competencies and training sessions as required. Evaluates and reports Volunteer/Trainee acquisition of safety and security competencies. Supports the safety and security systems that are in-place for pre-service training, including reinforcing Trainee roles and responsibilities related to personal safety and security. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.

Level and effort

• Performs duties at assigned Post during a 40 hour work week. Will be required to travel on an overnight basis as needed to support PCVs and PC events. May be required to work outside of or in addition to normally scheduled hours to support PCVs and fulfill other post requirements. May participate in in-country or out-of-country trainings provided to PC staff.
• May be required to live outside Surabaya for the duration of PST.

Occasional Money holder

The PSC may be required to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be required to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.

Work experience requirements and qualifications

Experience:

• At least 2 years previous experience in doing research, project monitoring and/or program evaluation work.
• Experience working cross-culturally.

Languages:

Oral and written fluency in Bahasa Indonesian and English required. Knowledge of Javanese, Madurese, or other provincialnanguage preferred.

Knowledge, Skills, and Abilities:

• Skilled at managing and organizing detailed information.
• Skilled at planning and evaluating training events.
• Knowledge of Peace Corps’ cooperative development philosophy, goals, and policies.
• Ability to use computer and Microsoft suite of applications.
• Ability to act with diplomacy and tact with staff, PCVs, trainees, community members and government officials.

Education requirements

University/college degree required.

How to apply:

Please submit your CV and Application Letter in English to : id-jobs@id.peacecorps.gov (in PDF format). Please indicate "TEA Application” in the subject line of the email not later than Friday June 26th, 2015 12:00PM local Surabaya time