Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation. Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.
Due to organizational new structure, Plan Indonesia is looking for a dynamic staff to be based in our office for the position:
Executive Admin Assistant - Jakarta
Responsibilities:
1. Manage incoming call and general tasking
T.1. Answer all incoming calls, handle caller’s inquiries whenever possible and relay telephone messages in CO
T.2. Welcome the guest and good telephone /email etiquette.
T.3. Coordinate circulation all general correspondence
T.4. Mail and good deliveries
T.5. Manage log book of agreement, Job Order and letter
2. Ticketing
T.1. Arrange the PSO staff travel ticket
T.2. Prepare the quarterly report for traveling in/outside Indonesia (with coordination with CO Administration Assistant if ticketing relate to meeting/workshop/ training)
T.3. Prepare payment request to be review by CO Administration Coordinator
3. Office Facilities and Utilities
T.1. Coordinate the visitor’s facility arrangement (Coordination with PSO Administration Coordinator)
T.2. Manage office supplies and refreshment
T.3. Prepare payment request for office utilities bills, courier bills, tickets, etc.
4 Support CMT team Plan Indonesia
Indicators for success:
1. CMT Minutes of Meeting
2. Visitor Update, International Travel, invitation Letter
3. Travel Report
4. Manage Expatriate (CD & BDM): related to Apartment, Bills, Internet +TV Cable
5. CMT Travel (CD Travel Request)
6. Update Calendar
Requirements:
Education : Bachelor Degree Social Science or Related ,administration and secretary
Knowledge and Skill: OM and adm local procedures and policy, Computer, Written communication, Interpersonal relation, Presentation, Accuracy in figures, Filing , Fluent in Indonesian and English (oral and written)
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than July 11, 2015 to: HRD.Indonesia@plan-international.org
Please fill the 'subject' column of the e-mails in this format: (The Position)–(Location)-(Your Name). File attachment not later than 1MB.
Plan is an equal opportunity employer. Qualified women are encouraged to apply. As an international child-centered development organization, Plan does not tolerate child abuse. If you would like to know more about Plan International please visit our website at http://www.plan-indonesia.org or www.facebook.com/PagePlanIndonesia
