56828 Technical Officer for Ozone Layer Protection Programme - Jakarta

Location :	Jakarta, INDONESIA
Application Deadline :	25-Jun-15
Type of Contract :	Service Contract
Post Level :	SC-8
Languages Required :	English
Duration of Initial Contract :	6 months with possible extension
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Background

Organizational Context “UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. Indonesia acceded to the Vienna Convention and ratified the Montreal Protocol on Substances that Deplete the Ozone Layer in June 1992. As of 2006, Indonesia has ratified all the amendments to the Montreal Protocol. The country is classified as a party operating under Paragraph-1, Article-5 of the protocol qualified to receive technical and financial assistance. The country has prohibited imports of Chlorofluorocarbons (CFCs), Halons and Carbon Tetrachloride (CTCs) as of 1 January 2008. Indonesia’s HCFC Phase-out Management Plan (HPMP Stage-I) comprises of a combination of interventions, such as technology transfer investments, policies and regulations development and establishment, technical assistance, training, awareness and communications and management, coordination and monitoring in various HCFC consuming sectors. Under the support of UNDP, the Ministry of Environment and Forestry and 8 big manufacturing companies signed Memorandum of Agreements to produce non-HCFC AC and refrigeration.  5 of them have installed their production machines in 2014 and 3 will follow in Q1 of 2015. As of 1 January 2015, Minister of Industry released a Decree No.41/M-Ind/Per/5/2014 concerning the Prohibition of HCFC in Indonesia and Minister of Trade released a Decree No.55/M-Dag/Per/9/2014 to regulate the import of goods containing banned refrigerants. These regulations are to ensure the reduction and phase-out of process of HCFCs in industries of AC manufacturing, freezer thermoware, refrigeration trucks and integral skin and goods import consuming HCFC-based. Under the overall guidance of the Head of Environment, the Technical Officer ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. The Technical Officer works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex issues and exchange of information. Under the supervision of the Cluster Manager and working closely with relevant National Project Directors and Project Managers, the Technical Officer supports the Cluster Manager/ Head of Unit in the development and management of the UNDP Ozone Layer Protection programme portfolio. The main role of the Officer is to provide key guidance to project managers and other relevant stakeholders, support new partnerships with development partners and the private sector to strengthen the Ozone Layer Protection programme, while also assisting the Cluster Manager in managing the Ozone Layer Protection programme by providing project assurance and technical assistance to projects when required as well as conducting overall monitoring and other relevant operational functions. The technical officer will supervise some relevant project teams and work in close collaboration with programme and operations units in the CO, technical advisors, experts, Government officials, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.

Duties and Responsibilities

Functions / Key Results Expected Summary of Key Functions: 1.    Support to the Cluster Manager in providing strategic inputs for the design and implementation of programmes/ projects. 2.    Support to the management of the project/programme, including ensuring effective quality assurance and oversight, and application of Results Based Management across the portfolio. 3.    Support to the Cluster Manager in creating strategic partnerships, and in the implementation of a resource mobilization strategy related to specific high-priority projects. 4.    Production and dissemination of lessons learnt across the portfolio and ensuring effective cross-project and cross-unit knowledge fertilization. 1.    Support the Cluster Manager in providing strategic inputs for the design and implementation of programmes/ projects. In consultation with the Cluster Manager, the technical Officer is expected to   1.1.     Provide inputs and strategic recommendations for the development of relevant programme/project proposals in line with UNDP’s Country Programme and support to Ozone Layer Protection area. 1.2.     Provide policy advice and technical support to the design and implementation of programmes/projects in the portfolio through consultation with the Government, donors, UN agencies, NGOs/CSOs and other partners. 1.3.     Support the formulation exercise by facilitating engagement with stakeholders, inputs from relevant advisors and consultants, and proper preparation of project/ programme documents in line with UNDP’s procedures. 1.4.     Assist in conducting analyses of the programme/ project portfolio to assess its effectiveness in contributing to the intended outcomes, and develop strategies to address identified weaknesses. 1.5.     In close consultation with the relevant outcome board(s), identify areas for support and intervention within the outcome areas assigned and any need for outcome level revisions that may be necessary to maintain UNDP’s relevance within the context of the country’s evolving development situation. 1.6.     Support the implementation of capacity development strategies to enhance the quality and impact of programmes/projects under his/her supervision. 2.    Support to the management of the project/ programme, including ensuring effective quality assurance and oversight, and application of Results Based Management across the portfolio 2.1.     Provide support to the effective management of large and strategic national and regional programmes and projects. 2.2.     Ensure effective application of RBM tools and project/programme monitoring and evaluation procedures and guidelines to promote achievement of outcome level results. This includes technical support to the  financial and substantive monitoring and evaluation of the projects using quarterly monitoring reports (QMRs) and Internal Project Assurance Reports (IPAR) as delegated by Cluster Manager 2.3.     In collaboration with the project management units, provide support in the development of project annual workplans, including detailed plans for procurement and recruitment of goods and services. 2.4.     Support Cluster Manager in monitoring Ozone Layer Protection programme and projects to ensure they are progressing according to plan, and assist project authorities to problem-solve and implement corrective measures. 2.5.     Support Cluster Manager in overseeing all stages of project management, including initiation of the project, presentation of the project to the Project Appraisal Committee, entering project data into UNDP’s Enterprise Resource Planning system (Atlas), finalization of donor contribution agreements, coordination of project and budget revisions, and closure of projects based on corporate procedures. 2.6.     Ensure proper follow up on audit recommendations. 2.7.     Assist in the preparation of project reports for donors. 3.    Assist the Cluster Manager in creating strategic partnerships, and in the implementation of a resource mobilization strategy related to specific high-priority projects 3.1.     Assist in maintaining strategic partnerships with key development partners in government, private sector, civil society, and academia to garner the resources and support required for an effective portfolio. 3.2.     Provision of support in strengthening cooperation with key stakeholders Support the communication of the Ozone Layer Protection programme/projects in order to facilitate resource mobilization from various sources such as global trust funds, bilateral donors, and the private sector. 3.3.     Facilitate information sharing and dialogue within the donor community 4.    Production and dissemination of lessons learnt across the portfolio and ensuring effective cross-project and cross-unit knowledge fertilization:   4.1.     Support knowledge generation and knowledge sharing based on programme/project experiences, and, when appropriate, make contributions to knowledge networks and communities of practice. 4.2.     Compile key sources of information and best practices for projects and thematic issues within the portfolio and facilitate access to this information by programme and project staff and other relevant counterparts. Maintain knowledge and advocacy networks which are linked to thematic issues or projects within the portfolio. 4.3.     Prepare briefs, talking points, and other documents as required by UNDP Headquarters, UN agencies and other stakeholders. 4.4.     Ensure that key programme and project results data and promotional material are available to showcase the progress, achievements and impacts of UNDP’s work in the Ozone Layer Protection area. 4.5.     Conduct training programme for project staff as necessary on UNDP operational/ project policies and procedures. Impact of Results The work of the Technical Officer will have a major impact on the quality of Ozone Layer Protection programme and project management, and will contribute to the effective and efficient achievement of UNDP’s intended outcomes. The effective support to the development,  execution of new projects, monitoring of the portfolio, preparation of high quality reports, maintenance of partnerships, and effective mobilization of resources will aid UNDP’s efforts to demonstrate its value add to the government and other major stakeholders. The incumbent will contribute to UNDP’s strategic positioning and interventions to address Ozone Layer Protection challenges in Indonesia as well as to integrating Ozone Layer Protection programme in the broader UNDP Country Office Programme. Results are also expected to serve as important inputs to UNDP’s work on Ozone Layer Protection programme at the regional and global level.

Competencies

Competencies Advocacy/Advancing A Policy-Oriented Agenda Preparing information for advocacy Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate Results-Based Programme Development and Management Contributes into results through primary research and analysis Assesses project performance to identify success factors and incorporates best practices into project work Researches linkages across programme activities to identify critical points of integration Monitors specific stages of projects/programme implementation Building Strategic Partnerships Maintaining a network of contacts Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders Innovation and Marketing New Approaches Enhancing processes or products Generates new ideas and proposes new, more effective ways of doing things Resource Mobilization (Field Duty Stations) Providing inputs to resource mobilization strategies Analyzes information/databases on potential and actual donors Promoting Organizational Learning and Knowledge Sharing Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Job Knowledge/Technical Expertise Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Global Leadership and Advocacy for UNDP’s Goals Preparing information for global advocacy Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences Client Orientation Establishing effective client relationships Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Core Competencies: Demonstrating/safeguarding ethics and integrity   Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications Education:      Minimum Master’s Degree or Bachelor’s Degree in Business Administration, Public Administration, Economics, Political Science, Social Science, Biology, Physics, Natural Science, Environmental Science, Environmental Management, Management, Engineering, Forestry, or related field. Experience:      Minimum 2 years for Master’s Degree or 6 years for Bachelor’s Degree of relevant hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments. Experience including analytical work, programme/ project development in the areas of Climate Change, Ozone Layer Protection Programme, or Technology Change/ Transfer. Experience working with the private sector, CSO, universities will be highly desirable. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of spreadsheet and database packages, and handling of web based management systems will be an advantage. Knowledge of UN/UNDP’s rules and procedures would be desirable but not essential. Language Requirements:   Fluency (both oral and written) in English Excellent writing skill, A second UN language is an asset but is not a requirement. Other Skills : Excellent drafting skills APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the formP11 Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements Position No. :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.